Farm Ease Accounting ‘FLEX’

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All rights reserved.

PRICE: $ 250.00 CDN

The FARM EASE ACCOUNTING FLEX Program
is similar to the previous version, FARM EASE ACCOUNTING Deluxe Program with many added features to make the program more FLEXIBLE and adaptable to each farming operation.

This program is for Farming Corporations and for Individual Farmers.

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FARM EASE ACCOUNTING FLEX program will help you keep track of your farm income and expenses, complete your GST Returns, Reconcile your Bank Account, Track Loan Balances, Track Cash Advances and Credit Card Balance, plus much more.
The FARM EASE ACCOUNTING FLEX program is designed to make doing your books an easy task, yet give your accountant information he/she requires for year-end.

YOUR JOB:
– 2 Minute Set up: Fill in short information page > name, year end date, GST #, business portion used for utilities, car & travel
– Easy data entry > income, expenses, GST amount (much like a manual farm book)
– Beginning of year balances (Optional) > bank balance, loan balances, credit card balance, cash advance balance.

PROGRAM WILL AUTOMATICALLY DO THE REST:
– Income & Expense Statement updates with each entry you make
– Completes your GST Returns (quarterly or annually) with all your personal adjustments. CODES on GST Form are the same as the GST Return you file with CRA.
– Automatically prorates GST on a personal vehicle
– Automatically makes personal adjustments for utilities, car, house & travel expenses
– Cash Advances on Grain Sales entries and reconciliation
– Credit Card Charges / Payments and reconciliation
– Bank Account Reconciliation (optional)
– Loan Payments and running balances
– Cash Paid expenses
– Capital Purchases and Sales recorded
– Create a Trial Balance for your Accountant for year end

The entries that you make are just like entries you would make in a manual farm book. The pages are set up similar to a manual book. To toggle to different pages in your book, you click on labeled tabs at the bottom of the computer screen. By clicking on one of the labeled tabs, you will be taken to that page in your farm book, where you may make entries or review entries that have already been made. There are 3 pages on which to make income entries > Grain Sales, Livestock Sales, Other Income. There are 6 pages on which to make expense entries > Crop Expenses, Livestock Expenses, Operating Expenses, General Expenses, House, Car, Travel Expenses, Loans & Personal Expenses.
There is also a page for entering Capital Assets purchased and sold during the year.

Purchasing a vehicle that is used partly for business and partly for personal sometimes creates a challenge when calculating what GST you are allowed to deduct each year. FARM EASE ACCOUNTING does that calculation for you. You enter the purchase price and GST amount – the program will do the rest. (NOTE: This feature may not be needed for farm Corporations, as your personal vehicle, will probably be owned by you personally)

OTHER PROGRAM FEATURES:

CHANGE HEADINGS:

  • The FLEX Program allows you to change headings that you’ll see in the Purple Heading Cells on income & expense pages to adapt the books to your own farming operation.

GRAIN SALES Page:

  • Freight & Other Deductions on Grain Tickets: in the FLEX program there are expense columns for freight & for Other Deductions on Grain Tickets so if you wish, you may choose to enter your grain sold at the ‘Gross Amount’ and then enter your freight & other deductions under the expense columns, as well as Cash Advances (if any) deducted. The net amount received will show up in the Bank Column.

LIVESTOCK SALES Page:

  • Freight & Other Deductions on Livestock Sales: in the FLEX program there are expense columns for freight & for other deductions on livestock sales so if you wish, you may choose to enter your livestock sales at the gross amount & record the deductions under these columns.

HOUSE, CAR, TRAVEL Page:

  • In the FLEX program there are 2 columns for Power Expenses to accommodate operations that have 2 powers bills……..one that is 100% for farm expense and one that is partly for farm use & partly for personal use.

CASH COLUMNS:

  • The FLEX program has Cash columns on all income & expense pages to accommodate income that isn’t deposited (or not until a later date) & to accommodate expenses that are paid by cash or out of a personal bank account.

BANK RECONCILIATION:

  • The FARM EASE ACCOUNTING FLEX program will do a bank reconciliation from the entries you make in the program. There are detailed instructions on how to complete the bank reconciliation. It is important to do a bank reconciliation if you are a Corporation, but optional (although recommended) if you are an individual farmer.

ACCOUNTANTS PAGE:

  • The program has an Accountants Page that shows a trial balance summarizing the entries you have made. This will be a helpful tool for accountants when doing year end financial statements for Corporations. There is information on the Accountants page directing your accountant where he/she can easily find information and breakdowns they will require.

The FARM EASE ACCOUNTING ‘FLEX’ Program has……….

    – Easy to follow written manual included
    – On screen instructions for your convenience
    – You can print off an Income & Expense Statement at any time during the year (Banker Friendly)

WINDOWS PC or a MAC:

    The FARM EASE programs will work fine on either a WINDOWS PC or a MAC.

The FARM EASE Programs all work on EXCEL Spreadsheet.

    This means you will need to have EXCEL Spreadsheet installed on your computer (Windows PC or a MAC) before installing a FARM EASE program.  EXCEL Spreadsheet can be purchased at stores such as Staples, Office Depot or Best Buy. You may also find the program online.

WEBSITE order form – new Nov 2017

    When you are ready to experience how easy doing your books on FARM EASE ACCOUNTING ‘FLEX’ can be, just click on the ORDER FORM link.

DEMO

    If you would like to receive a DEMO of this program, please send your request by email. NOTE: You will need to have EXCEL Spreadsheet installed on your computer to view the DEMO.

QUESTIONS:

UPGRADE to the FLEX Program:

    If you are still using the previous version, Farm Ease Accounting DELUXE program and would like to purchase an upgrade to the FLEX Program, please email farmease@sasktel.net. Please include your phone number in the email so we may contact you.
    Cost to Upgrade to the FLEX Program…..$60.00

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